Tasks - Unicis.Tech OÜ Docs

Tasks in Unicis Platform are the core unit for managing evidence, records, and compliance assessments. A single task can hold multiple registers, controls, or assessments simultaneously.

For example, a task for a non-EU service provider relationship can contain a Record of Processing Activities (RoPA) for GDPR Article 30 compliance, a Transfer Impact Assessment (TIA) for data transfer compliance, and cybersecurity controls as security review evidence — all in one place.

Task Tabs

Each task contains the following tabs:

Overview

The Overview tab contains the core task details:

Field	Description
Title	Concise name or identifier for the task
Status	Current stage of completion
Due Date	Deadline or target date
Description	Additional context; supports Markdown

Task Status Values

Status	Meaning
To Do	Identified but not started
In Progress	Actively being worked on
In Review	Completed and under evaluation
Feedback	Reviewed, awaiting further input
Done	Completed successfully

Processing Activities (RPA)

Register and manage Record of Processing Activities linked to this task. Five guided steps:

1. Description and Stakeholders
2. Purpose and Categories
3. Recipients
4. Transfer
5. Security Measures / Technical and Organisational Measures (TOMs)

Transfer Impact Assessment (TIA)

Register or view Transfer Impact Assessments for this task. Five guided steps determine whether a data transfer complies with GDPR Chapter 5:

1. Describe the intended transfer scenario
2. Determine scenarios of problematic lawful access
3. Determine factors indicating risk of problematic lawful access
4. Determine probability of problematic lawful access
5. Conclusion / Results

Privacy Impact Assessment (PIA)

Manage Privacy Impact Assessments for evaluating privacy risks related to personal data processing. Six steps:

1. Data processing
2. Confidentiality and integrity
3. Availability
4. Transparency and data minimization
5. Results
6. Corrective measures

Cybersecurity Controls

Assign Cybersecurity Controls to this task as evidence of implementation. Select controls from a dropdown based on your active framework and subscription plan. Multiple controls can be linked to a single task — there is no limit.

Risk Management (RM)

The Risk Management tab serves as a Risk Register entry. Two steps:

1. Risk and Impact
2. Risk Treatment

Attachments

Attach supporting documents directly to a task.

Supported file types: PDF, XLSX, ODF, CSV, JSON, Markdown, TXT, ZIP, RAR, 7Z

Maximum file size: 10 MB per file

Comments

All users can post, edit, and delete comments based on their role. Comments support Markdown syntax.

Audit Logs

Task audit logs record all changes for RoPA, TIA, CSC, PIA, and Risk Management modules:

• User name
• Action
• Date
• Previous value
• New value