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Record of Processing Activities
(RoPA)

Maintain GDPR Article 30 compliance with a centralized registry of all data processing activities. Guided, structured, and audit-ready from day one.

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What is RoPA?

Under GDPR Article 30, every organization processing personal data must maintain a Record of Processing Activities. This legal obligation requires documenting the purpose, legal basis, data categories, recipients, retention periods, and security measures for each processing activity. The Unicis RoPA module turns this compliance burden into a structured, manageable workflow.

Guided 6-Step Record Creation

Each record follows a structured wizard that ensures full GDPR Article 30 compliance with contextual guidance at every step.

01 Description & Stakeholders
02 Purpose & Categories
03 Recipients
04 Data Transfer
05 Security Measures / TOMs
06 DPIA Trigger

Everything You Need for Article 30 Compliance

From a comprehensive dashboard to guided record creation and tamper-evident audit logs.

Centralized Processing Activity Registry

Maintain a single, authoritative registry of all personal data processing activities across your organization. The RoPA dashboard gives you an instant, bird's-eye view of every processing record — complete with status, assigned DPO, review state, and data transfer indicators.

  • Dashboard with all processing activities at a glance
  • Track DPO assignments for each processing activity
  • Flag records involving special category data automatically
  • Monitor cross-border data transfer indicators per record
  • Edit or delete records directly from the dashboard
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Guided 6-Step Record Creation

Creating an Article 30 GDPR-compliant record has never been easier. Our guided wizard walks your team through every required field with contextual hints, warnings, and legal references — so nothing gets missed and records are audit-ready from day one.

  • Step 1 — Description & Stakeholders: identify controllers, processors, and DPOs
  • Step 2 — Purpose & Categories: document lawful bases and personal data categories
  • Step 3 — Recipients: record all internal and external data recipients
  • Step 4 — Transfer: document cross-border transfer mechanisms (SCCs, BCRs, adequacy)
  • Step 5 — Security Measures (TOMs): list technical and organizational measures
  • Step 6 — DPIA trigger: automatically prompts a Privacy Impact Assessment when required
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Full Audit Trail & Activity Logs

Every creation, modification, and deletion of a processing record is captured in a tamper-evident audit log. Your DPO and auditors can trace the full history of any record, proving accountability and meeting GDPR documentation requirements with ease.

  • Immutable audit log for every RoPA record
  • Timestamped Created, Updated, and Deleted events
  • Accessible directly from the associated task view
  • Ideal for internal audits, regulatory inspections, and DPA inquiries

Available on Jira Cloud

Already using Jira for project management? The Unicis RoPA module is also available as a native Jira Cloud app. Manage your Article 30 records without leaving your existing workflow — directly inside Jira issues and tasks.

  • Native Jira Cloud integration — no separate tool needed
  • Register RoPA records directly from Jira issues
  • Sync compliance records with development and operations tasks
  • Ideal for DevOps and engineering-led compliance programs
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Available on Every Plan

RoPA is part of the Community plan — free, open-core, and ready to use immediately.

Included

Community

Free, open-core plan with full RoPA functionality.

  • Full RoPA module access
  • Unlimited processing records
  • Guided 6-step wizard
  • Audit logs
  • Dashboard overview
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Premium

All Community features plus advanced modules for growing teams.

  • Everything in Community
  • Privacy Impact Assessment (PIA)
  • ISO 27001, NIS2, CIS, C5 controls
  • Interactive Awareness Program
  • Risk Management module
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Ultimate

Enterprise-grade with full framework coverage and dedicated support.

  • Everything in Premium
  • NIST CSF 2.0 & SOC 2 frameworks
  • All frameworks simultaneously
  • Cross-framework mapping
  • Dedicated support & SLA
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Start your GDPR Article 30 compliance journey

Join organizations using Unicis RoPA to maintain a complete, audit-ready record of all personal data processing activities — for free.

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